Privacy Policy

Privacy Notice – Chokshi’s Infotech

Chokshi’s Infotech • privacy note

Your data, responsibly protected — with transparency and AI integrity
DPDP Act ready

Data controller: Chokshi’s Infotech — we determine how and why we process your data.

📌 1. Introduction

Chokshi’s Infotech (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. We process your information transparently, lawfully, and securely when you visit our website, use our AI-driven tools, or engage our professional services in Accounting, Tax Preparation, and Legal Fees. We act as the data controller in accordance with the DPDP Act (India) and applicable international standards.

📋 2. Personal Data We Collect

We collect information necessary to deliver high‑quality infotech and professional services:

  • Website Users: Name, email, phone, company, IP address, browser type.
  • Business & Financial Data: For tax prep, accounting, legal fee management — we may process bank fees, mortgage interest, credit card convenience fees, and bad debts.
  • Operational Data: Utilities, postage, telephone, janitorial expenses for business analysis.
  • Job Applicants: CVs, education, work authorization.
  • Client & Vendor Contacts: Professional profiles and communication records.

🔐 3. Sensitive data & purpose

Sensitive personal data: We do not intentionally collect biometric, religious, or health data unless required by law for insurance or tax compliance. All financial data is treated with highest encryption.

🎯 4. Purpose of processing: We use your data to deliver AI‑powered insights for advertising & office expense optimization; perform accounting/tax preparation; manage professional fees; ensure legal compliance; prevent fraud; and improve our AI algorithms through anonymised, de‑identified datasets — never using your identity to train public models.

⚖️ 5. Legal basis & AI oversight

Legal basis: Consent (forms), contractual necessity, legal obligation (tax laws), legitimate interests (business development, security).

🤖 6. Use of AI technologies: We use AI to improve workflows and client outputs — no automated bias, no automated hiring decisions without human review. AI tools analysing repairs, maintenance, dues/subscriptions are regularly audited. Your specific business data is never fed into public AI models in an identifiable way.

🛡️ 7. Data security & retention

Security: Advanced Encryption Standards (AES) protect against unauthorised access. Strict organisational measures prevent data leaks.

Retention: Financial records (tax, accounting) are kept as required by statute (typically 7–8 years) and securely deleted afterwards.

🤝 8. Sharing of personal data

We do not sell your personal data. Limited sharing occurs with:

  • Internal teams for service delivery.
  • Verified service providers (AWS, Google Cloud, Azure, secure payment processors).
  • Regulatory authorities when legally compelled for tax or legal audits.

📂 9. Your privacy rights

Under applicable law you have the right to:

  • Access & rectify your data.
  • Erasure (subject to legal retention).
  • Object/restrict marketing or AI analysis.
  • Portability — receive a machine‑readable copy.

🍪 10. Third‑party links & cookies

Our website uses cookies to enhance user experience. We are not responsible for privacy practices of external sites (utility providers, government portals).

📬 11. Contact our Data Protection Officer

Chokshi’s Infotech

For any privacy-related inquiries, rights requests, or concerns — we’re here to help.

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