1. Introduction
Chokshi’s Infotech (“Chokshi’s Infotech”, “we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. We understand the importance of safeguarding user information and processing it transparently, lawfully, and securely.
This Privacy Notice explains how we collect, use, store, share, and protect your personal data when you visit our website (“Website”), use our AI-driven tools, or utilize our professional services regarding Accounting, Tax Preparation, and Legal Fees. Chokshi’s Infotech acts as the data controller, determining the purposes and means of processing your personal data in accordance with applicable data protection laws, including the DPDP Act (India) and international standards where applicable.
2. Personal Data We Collect
We collect information necessary to provide high-quality infotech and professional services. This includes:
- Website Users: Name, email, phone number, company name, and technical data (IP address, browser type).
- Business & Financial Data: To provide services like Tax Preparation, Accounting, and Legal fee management, we may process data related to your Bank fees, Mortgage interest, Credit card convenience fees, and Bad debts.
- Operational Data: Information regarding your Utilities, Postage, Telephone, and Janitorial expenses provided for business analysis.
- Job Applicants: CVs, education history, and work authorization for recruitment.
- Client & Vendor Contacts: Professional profiles and communication records for contract management.
3. Sensitive Personal Data
We do not intentionally collect sensitive data (e.g., biometric, religious, or health data) unless required by law for specific Insurance or Tax compliance. We treat all financial data with the highest level of confidentiality and encryption.
4. Purpose of Processing
We process your data to:
- Deliver AI-powered insights for Advertising and Office Expense optimization.
- Perform Accounting/Tax preparation and manage Professional fees.
- Ensure legal compliance and fraud prevention.
- Improve our AI algorithms through anonymized and de-identified datasets (never using your personal identity to train public models).
5. Legal Basis for Processing
We process data under the following grounds:
- Consent: Your explicit agreement when submitting forms.
- Contractual Necessity: Required to fulfill our service agreements with you.
- Legal Obligation: Compliance with Indian and International tax and business laws.
- Legitimate Interests: Business development and security.
6. Use of AI Technologies
As a forward-thinking Infotech company, we use AI to improve internal workflows and client outputs.
- No Automated Bias: We do not use AI for automated hiring decisions that affect user rights without human oversight.
- Data Integrity: AI tools used for analyzing Repairs, Maintenance, or Dues/Subscriptions are regularly audited for accuracy.
- Non-Disclosure: Your specific business data is never fed into public AI models in a way that allows for identification.
7. Data Security & Retention
We implement Advanced Encryption Standards (AES) to protect your data from unauthorized access.
- Retention: Financial records related to Tax and Accounting are retained for the duration required by statutory laws (e.g., 7-8 years in many jurisdictions) and securely deleted thereafter.
- Protection: We maintain strict organizational measures to prevent data leaks.
8. Sharing of Personal Data
We do not sell your personal data. We may share data with:
- Internal Teams: For service delivery.
- Verified Service Providers: Cloud hosting (AWS/Google Cloud/Azure) and secure payment processors.
- Regulatory Authorities: When legally compelled for tax or legal audits.
9. Your Privacy Rights
Under applicable law, you have the right to:
- Access & Rectify: View and correct your data.
- Erasure: Request deletion of data (subject to legal retention requirements).
- Object/Restrict: Limit how we process your data for marketing or AI analysis.
- Portability: Request a copy of your data in a machine-readable format.
10. Third-Party Links & Cookies
Our Website uses cookies to enhance user experience. We are not responsible for the privacy practices of third-party links (e.g., external utility providers or government portals).
11. Contact Information
For any privacy-related inquiries, please contact our Data Protection Officer:
- Company Name: Chokshi’s Infotech
- Email: info@chokshisinfotech.com